Accounting

Microsoft Dynamics Gp 10.0 Financials Fixed Asset Management

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Microsoft Dynamics GP Fixed Assets helps you create and maintain records of assets such as property, plant equipment and vehicles. This module provides complete tracking of fixed assets from the time they are acquired up to the point when they are retired from use.

Description and Tracking of assets
Dynamics GP 10.0 Fixed Assets module enables users to efficiently manage the physical inventories – defining the specific assets, where they are located and the condition of each item. Besides tracking leased assets, it also tracks the movement of assets from one location to another as well as the repair and maintenance of the items. Ensuring that the hazard insurance policies are current and up to date is vital in case of catastrophic events and this module keeps track of policy expirations.

Seamless Integration with General Ledger Accounting
Dynamics GP 10.0 Fixed Assets module allows accountants to properly report the state of affairs to the stakeholders such as shareholders and creditors, by providing the means to capitalize, depreciate and dispose assets. This accounting software also provides the capability of demonstrating the impact of Fixed Assets on the General Ledger and keeping Payables, Purchasing, Receivables, Sales and General Ledger tightly integrated and providing a seamless flow without any effort.

Future Projections and Tax Reporting
Forecasting depreciations is a feature within Dynamics GP 10.0 Fixed Assets, which allows projections into the future. Tax reporting is also easily facilitated as it allows the same asset to be depreciated across two different methods and facilitates comparisons. This module also allows users to specify different rules for state and federal taxes, as the taxation may be different. The way it is reported at the corporate level as opposed to the taxation level may be entirely different and Dynamics GP 10.0 accommodates this easily.

Key benefits
1)The main benefit of using Dynamics GP 10.0 Fixed Assets is that it allows you to create an unlimited number of book classes. Book Class records allow you to group assets according to how depreciation should be handled when reporting to Federal, State, and Corporate levels. Book class records can also be used to group assets based on type of property, depreciation method, depreciable life and averaging convention.

2)It enables you to define 15 user defined fields in the Fixed Asset Company window. This facilitates flexibility and scalability across many industries.

3)Accuracy of data is maintained, since only valid data can be entered in the transactional windows based on the Book class, Location, Account Groups and Insurance Classes etc. that have been pre-defined.

4)Fixed Assets enables complete flexibility as depreciation can be calculated for a single asset, an asset class, a group of assets, assets in a particular book or all assets.

5)Depreciation projections can be run, to forecast the potential impact in the future without affecting the Fixed Asset files.

6)If there are any changes to fixed assets, Dynamics GP 10.0 allows you to reset the depreciation for the current year or to the beginning of the life of the asset or to depreciate forward using the new data.

7)Mass changes can be processed easily, for retiring assets. Once the asset is retired, the gain or loss is automatically calculated based on the selling price and the net book value.

8)Mass changes can also be processed for transfers of assets. Whether the asset is transferred or received, the appropriate depreciation is automatically allocated for the transferring asset and this depreciation will be calculated on the transfer date of the asset.

9)There are numerous reports that come standard with the Fixed Assets module. These reports can be easily modified or customized to meet the companys user requirements.

10)The inquiry window allows you to trace the origin of the transaction even if it came from outside of the Fixed Asset module.

11)There is seamless integration between Fixed Assets, Purchasing Order Processing, Payables and General Ledger, without any additional work on the part of the users.

For more information on Microsoft Dynamics-GP 10.0, please visit Integrity Partners online at https://www.integritymbs.com or call 888.869.4090 ext 701. The Certified Microsoft Partner Firm Integrity Partners provides Microsoft Dynamics- GP ( formerly known as Great Plains) install & ongoing services for the following regions: New York, NY, Brooklyn NY, Bronx NY, Queens NY, All Areas of Connecticut, Pennsylvania, New Jersey, Nassau County ,Suffolk County ,Westchester County ,Rockland County, Putnam County , Orange County , Dutchess County , Ulster County ,Northern New Jersey , Hudson County , Union County , Essex County, Passaic County , Bergen County ,Morris County ,Middlesex County , Monmouth County , Mercer County , Hunterdon County , Somerset County , Ocean County (North of Toms River) , Sussex County, Southwestern Connecticut , Fairfield County , New Haven County , Litchfield County, Newark, New Jersey , Jersey City, New Jersey, Yonkers, New York, Paterson, New Jersey, Bridgeport, Connecticut, Elizabeth, New Jersey , New Haven, Connecticut ,Stamford, Connecticut , Waterbury, Connecticut, Edison, New Jersey. New York City Great Plains consultants, Microsoft Dynamics GP Consultant NYC, NYC Dynamics GP consultants, NYC Great Plains Consultants, NYC Microsoft Great Plains Partner, Microsoft Dynamics GP partners in NY, microsoft dynamics gp consultants, microsoft dynamics gp firm, Microsoft Dynamics GP New Jersey, Microsoft Dynamics GP NJ, Microsoft Dynamics GP Partners, Microsoft Dynamics GP Training, Accounting Software, accounting software, business management accounting software, ERP Software, GP 10.0, GP 9.0, Great Plains accounting software, Great Plains Software, Microsoft Dynamics GP 10.0, Microsoft Dynamics, Microsoft Dynamics GP, Microsoft Dynamics GP 9.0, Microsoft Great Plains, microsoft great plains consultants, microsoft great plains firm, Microsoft Great Plains New Jersey, Microsoft Great Plains New York, Microsoft Great Plains NJ, Microsoft Small Business Financials, Small business accounting software. Integrity Partners does provide National & International Microsoft Dynamics-GP Services as well.

Why Outsource Non-profit Accounting

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There are challenges and rewards in being part of the non-profit industry. As an organization that gives its profits away, you are part of the greater good, and that is very rewarding. However, you are still a business, and as such have to deal with the logistics of standard business practices and accounting. Non-profit accounting can be exceptionally challenging because of the public scrutiny that all non-profit organizations face.

Staffing

Accounting is most certainly a challenge for non-profit organizations because of the impetus on them to save as much money on operating costs as they possibly can. This usually means making do with a low number of staff and then asking those few staff members to do jobs at which they are not experienced. Accounting is usually one of these jobs. Non-profit accounting is left to a single member of a small staff who, even if knowledgeable, becomes quickly overwhelmed and misses important things. In an organization where transparency is key, this is a huge issue.

Taxation

One of the biggest challenges within non-profit accounting is taxation. Taxation must be done, even by those non-profits with special tax-exempt status, or charitable organizations. The fact of the exemptions just makes the processes more complicated and full of different regulations that also make the job of your account more difficult. Any problems with reporting and the special status, as well as the credibility of the organization, is lost.

Outsourcing

The best solution is to consider the money spent on hiring an accounting firm specializing in non-profit accounting as an investment. It is a good idea to leave this important aspect in the hands of professionals because of the two reasons mentioned above. Non-profits and charities are responsible for public money and so must be transparent, and mistakes are very likely to be made when something this important is left with inexperienced or overwhelmed staff.

Experience

Experience is another reason to hire an accounting firm that specializes in non-profit accounting. You want an expert helping you. Accountants understand the ins and outs of financial reporting, taxation, and audits better than anyone. They can see that you are in compliance with every regulation, and they are prepared for changes when they come. Look carefully at the accounting firm that you hire to see that they work regularly with non-profit organizations and will work for you. They should know specifically about issues affecting you, and they should work with you. A firm that knows non-profits can also help and advise you on all the financial and non-financial concerns that will affect your bottom-line, such as hiring senior staff and choosing board members.

You may think that, as a non-profit organization, it would be irresponsible to outsource your accounting, but in fact, it is a very profitable thing to do. The non-profit accounting specialists understand how to make your organization more cost-effective, and become better managed, which will result in greater compliance, less problems, stronger confidence and therefore more donations.

Why Get A Louisiana Payroll System For Your Company

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There are many requirements and processes to running a business. And if you want to avoid getting into trouble, you should observe accuracy as well as timeliness. However, this is often hard to do when you are inexperienced and you have too much going on your plate. Yes, you have the option to hire staff to help you out. But then again, not everyone will be fully qualified to help you out. Good thing there are tools you can acquire to assist you in every endeavor. That way, you still remain in control of the situation, without being too dependent on your limited human capabilities. For HR and accounting problems, you could utilize Louisiana payroll systems to help you acquire the following advantages:

a. A more organized timekeeping system. Most payroll software have a built in accounting feature that allows users to integrate their timekeeping system so that they can correctly quantify the attendance and punctuality of the companys employees. As such, you do not have to spend so much time going through records and verifying accounts just to make the right computation. This then leads to the second upside accuracy.

b. A more accurate computation of employee payroll. Since most factors influencing payroll can be automatically coordinated with the system, the risk of incorporating the wrong information is minimized. This then leads to a more accurate calculation and less reimbursements and losses. In addition, since you can make use of artificial intelligence to run the numbers, results can be verified faster and mistakes can be avoided.

c. You get to lessen external payroll workload. With payroll accounting come payroll distribution responsibilities. Manual methods often use paper checks or cash. And this can be quite exhausting for the team whos preparing them. But with a Louisiana payroll system, you can take advantage of direct deposit features so you do not have to rush to the bank to make the cut. Not only does it ensure your accounting staffs convenience, it also guarantees the next upside.

d. Happier employees. If you give them the right salaries on time, you can rest assured that your staff feels more satisfied working for the company. This would then lead to better attendance and better performances, which would directly influence your production and sales. It is no secret that their wages are very important to your workers. And if you treat it with as much respect and professionalism as you would your payments, you can bet you will be given the same courtesy by those who receive it.

e. Finally, you also get to take advantage of easier payroll processing and tax reporting. Since you can enter relevant filing information like the emoloyees data, his or her pay rate, allowances, deductions and the pay frequency into the system, you can easily derive his or her tax information, implement it, and then submit it before the deadline expires. Anyone who has more than ten employees in their office knows how difficult and expensive it is to cope with such demands on a regular basis. But with a Louisiana payroll system in place, this will no longer be an issue.

How To Create An Odbc Dsn To Access Pastel Accounting Partner Data

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How to Create an ODBC DSN to Access Pastel Accounting Company Data (Pervasive Workgroup)

It’s really easy to create and Open Database Connectivity (ODBC) Data Source (DSN) to access your Pastel Accounting company data and this document will show you how.
BUT:
Be careful to use read-only mode because you can change data, (useful for data repair)
This procedure in this document is only for use with Pervasive Workgroup installations, (the same procedure on Pervasive Server has more steps)

1.Open Pervasive Control Centre

a.Accessing Pervasive Control Centre from the menu

i.From the Start menu, Select Programs -> Pervasive (If it isn’t there got to b.)

ii.From the Pervasive Menu, Select Pervasive.SQL -> Pervasive.SQL Control Centre.

b.Alternative: Access Pervasive Control Centre from the Run command

i.From the Start menu, Select Run.

ii.Type PCC.exe into the text box and click OK.

iii.The Pervasive Control Centre Opens

2.From the Engines node: Expand the computer node to see the Databases node.

3.Expand the Databases Node

4.Right Click the Databases folder to access Context Menu, Select New -> Database

5.The New Database Screen opens

6.Enter PASTELDEMO into the Database name Box and press Tab

7.When in the location field, click the ellipsis button to open the Browse for Folder Window
From the Browse for Folder screen, find and select the _Demo subfolder of your Pastel installation. (For your live data use the pastel company data directory, but follow along until you are clear on the procedure)

8.On the rest of the New Database Screen complete the fields as below.
a.Deselect Create dictionary files
b.Deselect Relational integrity enforced
c.Select Read Only from the Open mode dropdown

9.Click Finish to save the new database. The new database will appear as an expandable node below the Databases folder in PCC (Pervasive Control Centre).

10.Expand PASTELDEMO -> Expand Tables
you can see tables that Pastel uses to store its data (see list of tables and fields in other posts)

11.Double Click CustomerMaster table to view the data stored in the table.

When you Double Click the table it creates the SQL query -Select * from CustomerMaster-, which means -Select all columns from CustomerMaster-. You can see columns of data in the grid section.
To better understand what you are seeing, compare the grid data to the data in the Customers Explorer grid in the Pastel _Demo Company. Notice the -Ackerman Mr R’ in both programs.

Your Source Data in your Pastel Accounting Xpress/ Partner is now accessible.

Knowledgable microsoft Office users should be off to a flying start now in terms of creating refreshable spreadsheets and maile merge word documents. A few ideas for spreadheets would could be costing schedules for project type companies, commision spreadsheets for salepeople, picking slips and delivery schedules,

Mail merge documents are fantastic for sales orietated type tasks, especially when selection factors such as sales volume, territory, sales code etc. may be specified for sniper accuracy in offer targeting

I hope this article has stimulated your interest in leveraging your current Pastel accounting investment
In our next entry we will show you how to use this ODBC DSN that we have just created to access transaction information directly from Microsoft Excel.

New Requirements Under Ssap 10r May Cause Significant Alterations To Your Companys Deferred Tax Cal

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The NAIC approved SSAP 10R, a revised, temporary replacement of the income tax standard under SSAP 10. The revised standard is effective for year-end 2009 and year-end and interim 2010.

The NAIC revised this standard in order to be more in line with the Statutory Statement of Concepts of conservatism and transparency. The revisions are considered a change in accounting principle and will be accounted for as a cumulative effect adjustment to unassigned surplus as of December 31, 2009. If applicable and elected by company, these changes will require significant alterations to the companys deferred tax calculation under statutory accounting.

The main differences as a result of SSAP 10R are the concept of GAAP valuation allowance, reversal and carryback periods, increase in surplus limitation and additional disclosures.

GAAP Valuation Allowance Concept –
The addition of the valuation allowance concept applies to all companies. As under FAS 109 for GAAP reporting, the Company must consider if their gross deferred tax assets (DTA) will more likely than not (greater than 50 percent chance) be able to be realized. This concept must now be applied under statutory prior to the admissibility calculations.

Admissibility Changes

The most significant changes under SSAP 10R in admissibility are the following:
Eligibility If the company is subject to Risk Based Capital (RBC) requirements or files a RBC report then they may be allowed additional admitted DTA if their RBC level is above the following thresholds laid out in the new paragraph 10.d:

1.The risk based capital trend test (if subject to risk-based capital trend test); or
2.If not subject to risk-based capital trend test, the maximum risk-based capital level where an action level could occur as a result of a trend test (i.e. 250% for life/fraternal and 300% for P&C/health).

Reversal/Carryback Periods If the company is subject to RBC and meets one of the above thresholds, they may elect to follow paragraph 10.e to calculate additional admitted DTA. The calculation under 10.e starts with the net DTA from original SSAP 10 less any valuation allowance. The reversal periods now correspond with the IRS tax loss carryback provisions, not to exceed three years, based on the tax character of the temporary difference. For example, life companies are allowed to carryback tax losses three years so a life company would follow a three year reversal under paragraph 10.e.i (increased from the current one year reversal). Whereas a non-life company would follow a two year reversal. Capital tax items would use a three year reversal period since that is consistent with the capital loss carryback provisions. For purposes of the realization calculation and the with and without test, a three year period would apply regardless of character of temporary differences but can still only apply as the law allows (i.e. capital loss cannot offset non-capital income).

Surplus Limitation Increased The DTA admitted under 10.e.ii is limited to 15% of adjusted statutory capital and surplus, an increase from 10% under 10.b.ii.

Disclosure
SSAP 10R also requires several additional disclosures for all companies, regardless of whether the additional DTA admissibility applies.
The following are some of the additional disclosures required:
DTA must now be broken out by gross, adjusted gross, admitted and non-admitted;
DTA and DTL shown by tax character;
Statement as to if the company has elected to admit DTAs under 10.e;
Increased amount and change in amount of admitted adjusted DTA as a result of 10.e, by tax character;
Amount of admitted DTA, by tax character, calculated under each 10.a, 10.b.i, 10.b.ii, 10.c, 10.e.ii.a, 10.e.ii.b and 10.e.iii and the risk-based capital level used to determine if the company meet the required threshold; and
Amount of admitted DTA, admitted assets, statutory surplus and total adjusted capital used in the RBC calculation resulting from the calculation under 10.a, 10.b and 10.c and the increased amount of DTA, admitted assets, and surplus resulting from use of 10.e, if any.